Parent Information

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Information for Parents/Guardians About School Emergencies/Drills

At the Hudson City School District, we strive to provide a safe and secure learning environment for all students and staff. To prepare for an emergency, we conduct a minimum of four (4) lockdown drills and eight (8) fire drills during the school year, some announced and some unannounced, per New York State Education Department regulations. Each school has a safety plan which includes orderly procedures that will help all students remain safe. In a school emergency or drill, your cooperation and understanding will help to ensure the safety and security of your child.

Please note that during a school emergency or drill, the safety and security of our students and staff is our highest priority. As a result, we may be unable to provide immediate updates to parents/guardians. We understand your concerns and we will provide information to you and the community as soon as is possible. Please listen for Blackboard automated calls and monitor the district’s website and Facebook page for updates.

During an emergency or drill, telephone lines at your child’s school building need to remain open and available for emergency response. Please understand that overloading the phone systems may interfere with response efforts and may delay our ability to provide accurate information to parents/guardians and the public.

What You Should Do During School Emergencies/Drills

Receiving a phone call or a text from your child during a school-related emergency or drill can be frightening and understandably so. We are trained to handle a variety of school emergency situations and how to best keep your child safe.

If your child contacts you during a school-related emergency or drill, we recommend the following:

Remain calm and keep your child calm

  • Ask your child if an adult is with him/her and reinforce that he/she is safe.
  • Encourage your child to silence his/her phone and await further instruction.
  • Tell your child to stay off the phone until the emergency or drill is completed.
  • Remind your child to contact you once the incident is over.

Please remain home or at work

  • To keep access routes, street and parking lots clear for emergency vehicles we ask that you not attempt to go to the school. Traffic congestion will make emergency response much more difficult for police, ambulances and fire departments to get to the school and could delay their response.
  • If the school sends your child home on the bus, it is vitally important that you be there to receive your child.

Minimize phone use

  • Calling your child on his/her cell phone could overload the cell system and prevent first responders and school officials from using cell phones, which could hinder emergency response efforts.
  • Calling your child’s school building would tie up district phones lines, which could impact the ability of emergency responders to efficiently and effectively ensure the safety and security of students and staff.  Further, if the phone system is overloaded, it will hinder efforts to update parents and community members on the situation.
  • For updates and information, listen for Blackboard automated calls and monitor the district's website and Facebook page for updates. Contact your school’s main office to make sure your contact information is current.

In an emergency situation, school officials will need your help to ensure the safety and security of our most precious charge: your children. Following these suggestions will allow for the quick resolution to security situations.

Types of School Emergency Practice Drills

Each type of drill is explained below:

FIRE DRILLS
Fire drills as required by Section 807 of the Education Law and are designed to ensure a quick and orderly evacuation of school buildings should we experience a real fire emergency. Fire drills follow a building-based evacuation procedure. We practice the evacuation process so all school employees know their respective duties and students know where to go.

LOCKDOWN DRILLS
The purpose of the lockdown drill is to keep students safe from any danger inside the building. During a lockdown drill, all perimeter doors to the school building will be locked and will remain locked until the danger or issue outside or inside the building is resolved. So that everyone may remain safe, no one will be allowed to enter or leave the building until the authorities authorize such release.

SHELTER-IN-PLACE DRILLS
The shelter-in-place drill is designed to protect students and staff from threats requiring shelter, such as storms and high winds, or other situations where students and staff are most secure in the classroom (i.e., not in hallways). During a shelter-in-place drill, all doors are closed and locked. Students and staff stay in designated interior rooms. During a shelter-in-place, students and staff continue their everyday activities.  

School officials need your support in their efforts to keep everyone safe, and we appreciate the cooperation of you and your child(ren) during these drills. Please continue to have discussions with your child(ren) about the importance of these exercises.

If you have any questions regarding any of these Safety Drills or other safety concerns, please contact your school office.


 

To obtain documents in another language, email communications@hudsoncsd.org

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